Circulars, build-up times, floor plans, programme and exhibitor requests, straight to the phone. Something changed? Post it on Zpot and send the update directly to the people who need to know.
Fewer emails. Fewer phone calls. More control over exhibitor communication.
Unopened emails, PDFs in different versions and phone calls to the organiser’s office. With Zpot, official information reaches exhibitors, stand builders and teams and is always available on the channel.
Organise every event of the year in a single channel. Zpot takes the organiser’s information straight to the phones of exhibitors, stand builders, teams and visitors.
Set the name, colours and look of your venue. Exhibitors, teams and visitors join easily with a code or QR code.
Each event has its own space with official notices, build-up and breakdown, floor plan, access and programme. The next event is always featured at the top.
Technical services, badges, vehicles and stand designs are submitted in the app and kept together in one place, ready to review and process.
Each event has its own space, with official information organised and always available. Exhibitors get a notification when there’s news and quickly find notices, documents, times, floor plans and requests.
Post a circular, a schedule change, a safety notice or any other official information directly on the event channel. Choose the space, publish and send the notification. The information is instantly available on the phones of exhibitors, stand builders and teams.
Then follow the reach of your message and see how many people have already viewed it. If something changes, post the new information on the same channel and keep the full communication history.
Publish the floor plan, build-up and breakdown times, access details and programme for each event. When something changes, update it on the channel and everyone sees the new version — no old PDFs circulating by email.
Channel managers have everything on their phone. In the Zpot app they can create spaces, publish content and send notifications right from the venue — at the organiser’s office, the loading dock or in the middle of the hall.
At the office, work in the back office. At the venue, carry on in the app. Same channel, always up to date.
Build-up times changed? A new circular or safety notice? Open the file or take the photo right on your phone.
PDF, photo, text message, link or YouTube video. Choose the right event space, publish and send the notification.
Exhibitors, stand builders and teams receive the information on the channel. Then see how many people were notified and how many have already viewed it.
Exhibitors handle their requests directly on their phone. The organiser receives everything in one place, structured and ready to review — no paperwork, scattered emails or calls to the office.
Requests arrive organised, with date and time. Open a submission and you instantly have the exhibitor’s and stand’s details in front of you.
How many stands asked for more than 10 kW? How many vehicles arrive on the first build-up day? How many stand designs are still awaiting approval? Have it all together and ready to check, without copying answers into Excel by hand.
Choose the fields you need, set which ones are mandatory and arrange the questions however you like. Company, stand number, power supply, licence plate, build-up dates or any other information your venue needs.
Preview the form before publishing and adapt everything to the way your organisation works.
Give your venue its own home on the web, with calendar, official notices, floor plans, programme and exhibitor requests. Content is updated from Zpot, with no duplicate information across two systems.
Post a circular and send a notification straight to the channel’s users.
See how many people received and viewed each message.
Organise each event with its own information, documents and programme.
Technical services, badges, vehicles and stand designs, paper-free.
Pin what matters to the top of the channel.
Update event information right from the venue.
Use your own colours, images and partners.
Promote the channel at the office, in circulars and at the entrances.
View requests by event, company or stand.
Keep documents, floor plans, times and programme always available.
Anyone without the app can view the channel directly in their browser.
Every post is kept with its date and time.
Sponsors and partners are featured on the channel that exhibitors, teams and visitors check before and during every event.
We’ve created a demo venue, Expo Zpot, so you can try Zpot for real. Join the channel, open an event, check the official notices, look at the floor plan and try the exhibitor forms.
expozpot
We talk about your calendar, spaces, exhibitors and how you currently communicate with exhibitors, stand builders and teams.
We create the channel, organise the events, define the spaces and configure the forms you need.
Add the QR code to circulars, the Exhibitor Manual, the contract and posters. Exhibitors join the channel easily.
Publish information, send notices, receive requests and keep exhibitors, stand builders and organisers connected.
Every venue gets a personalised poster with the QR code and access code for its channel, ready to print and share. Exhibitors and visitors scan it and go straight to the channel.
No. The example is a venue with several halls, but Zpot works just as well for exhibition centres, congress centres, trade fair organisers, scientific societies and promoters running several events a year.
Yes. The channel belongs to the venue or organiser, and each event has its own space with notices, build-up, floor plan, access and programme. The next event is always featured at the top.
No. The channel is free for exhibitors, stand builders, visitors and delegates. They can join with the channel code or QR code, in the Zpot app or straight from their browser.
It’s not mandatory. With the app they get a notification whenever there’s something new. Anyone who prefers can view the channel directly in the browser.
No. You can keep using the tools you already have for ticketing, invoicing, registration or space management. Zpot complements them by bringing together official communication with exhibitors and visitors and the requests made through forms.
Yes. For every post you can see how many people were notified and how many have already viewed it.
Yes. You can post straight from the app — from the organiser’s office, the loading dock or the hall itself — and send a notification to the channel’s users.
Yes. As well as the sample forms, you can build your own, choose the fields, set which are mandatory and preview before publishing. Responses are organised in the back office, with analytics for each question.
Yes. The official venue website is part of the solution and shows the information published on Zpot, with no duplicate content across two systems.
We can hand over the channel ready to use, with events, spaces, branding and forms already set up. After that, your team can run the channel and publish information on its own.
Yes. Exhibitors, stand builders, visitors and delegates can all follow the channel. Sponsors and partners can be featured on the channel, the website and event posts.
See Zpot in action at the demo venue and discover how you can centralise information on your events for exhibitors, teams and visitors.
Want to see how Zpot could work at your venue or events? Get in touch and book a demo.